PROJECT PROCUREMENT

Achieve Control, Quality and Value

Procurement, just like any project process needs proper management.

Within the context of your project, procurement is the need to purchase, rent or contract with an external resource in order to deliver one or more aspects of the project.

It is normally the role of the project manager to make sure that obtaining any goods or services needed by your project is done in a controlled manner and in a way that ensures quality and value for money, as well as conforming to any time constraints of the project.

Unfortunately not every project manager has the skills and experience necessary to manage a complex procurement, nor can they afford the time it may require to run a quality procurement exercise such as a tender or expression of interest.

I wanted a firm who’d done the job more than once and had more than one person experienced in it.

Riteway was the one.

Peter Richards

Senior Program Manager, State Government Cluster Agency

Riteway have a standard 5 step process for completing procurement activities that we have been successfully using on behalf of our clients for a number of years.  In some cases we will manage all 5 process steps and in other cases we have been engaged to only manage 1 or more of the steps.

Depending on the size of your business, the size of your project and what policies may exist within your organisation, we recommend that a procurement plan be produced as soon as it is identified there is a need to procure externally.  This planning should be completed as early as possible in the project to ensure the project manager can capture any necessary actions in their project plan.

A procurement plan doesn’t need to be overly detailed, however it should include as necessary:

  • details of the deliverable(s) to be procured
  • the strategies to be used for negotiation and managing the contract(s)
  • whether it is necessary for staged or early delivery of any components
  • the chosen method of procurement (EOI/RFP/RFT/RFQ)
  • which stages of the process will be used
  • the funding model
  • any required conditions of the contract/agreement
  • any risks associated with the procurement activity

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